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University of Virginia UVA Arts & Sciences Default

Digital Signage Guidelines

Departments in Arts &Sciences are increasingly interested in installing and using digital announcement monitors. Used well, monitors provide an effective alternative to bulletin boards, as a means to highlight courses, programs, and events. These guidelines provide for a process to ensure that monitors are appropriately located; that graphics and programming used in announcement display provide consistent content, graphics, and management across departments; that plans are in place for ongoing monitor management and maintenance; and that monitors are properly equipped to serve emergency management needs.

Guidelines for New Digital Display Message Monitors

  • Location of any digital display device in hallways and lobbies must be approved in advance by the A&S Director of Space Management. Digital display installations will be evaluated based location visibility and traffic, proximity to other displays, and suitability of space for mounting a display.
  • Monitor specification to be approved by A&S Computing to provide clean look and high quality: monitors intended for signage use, no logo, no sound bar, minimal clean bezel.
  • Mounting hardware to be approved by A&S Computing for appropriate function and clean and tidy aesthetic.
  • Each display to be controlled by a Raspberry Pi unit which meets the current security requirements of A&S Computer Services.
  • Content for the signs to be managed through the Drupal website managed by the A&S Digital Communications office.  This website establishes a consistent look and feel across departments.  It also provides a way to display the University’s Alertus emergency alert information to each sign when an alert is activated.
  • Proposals must provide a long-term plan for how to keep the display data current for review and approval by A&S Communications.  Include the names of the individuals responsible for maintaining the sign and the content.